{"id":10017,"date":"2016-03-09T10:27:45","date_gmt":"2016-03-09T16:27:45","guid":{"rendered":"https:\/\/www.rocksdigital.com\/?p=10017"},"modified":"2025-06-23T13:57:15","modified_gmt":"2025-06-23T18:57:15","slug":"small-business-tools","status":"publish","type":"post","link":"https:\/\/www.rocksdigital.com\/small-business-tools\/","title":{"rendered":"Let\u2019s Talk Tools: Small Business Tools for SMB Success"},"content":{"rendered":"<figure id=\"attachment_40409\" aria-describedby=\"caption-attachment-40409\" style=\"width: 1000px\" class=\"wp-caption aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" class=\"size-full wp-image-40409\" src=\"https:\/\/www.rocksdigital.com\/wp-content\/uploads\/2016\/03\/smb-success-rocks-digital.jpg\" alt=\"Tips for SMB Success\" width=\"1000\" height=\"597\" srcset=\"https:\/\/www.rocksdigital.com\/wp-content\/uploads\/2016\/03\/smb-success-rocks-digital.jpg 1000w, https:\/\/www.rocksdigital.com\/wp-content\/uploads\/2016\/03\/smb-success-rocks-digital-300x179.jpg 300w, https:\/\/www.rocksdigital.com\/wp-content\/uploads\/2016\/03\/smb-success-rocks-digital-768x458.jpg 768w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><figcaption id=\"caption-attachment-40409\" class=\"wp-caption-text\">Image Credit \u2013 one photo\/Shutterstock.com<\/figcaption><\/figure>\n<p>I\u2019m always on the lookout for ways to <a href=\"https:\/\/www.rocksdigital.com\/3-tips-for-productivity\/\">make business easier and more efficient<\/a> for me and my clients. I frequently hear the question \u201c<em>What small business tools can help me the most as an SMB owner?\u201d<\/em> Every business will have a different set of needs but there are some core essentials that are especially good for those with a home office.<\/p>\n<h2>18 Small Business Tools To Improve Efficiency and Productivity<\/h2>\n<p><span class=\"callout\">Keep \u2018em Calling: Communication Tools<\/span><\/p>\n<p>Sure, you can use a landline or your cellphone, but here\u2019s a list of small business tools for communication that make sense, too:<\/p>\n<ul>\n<li><strong>Skype. <\/strong>You can get a Skype number to use as your office phone. This is nice if you want to set clear \u201coffice hours\u201d for yourself, and have a voicemail that doesn\u2019t put your cellphone number \u201cout there\u201d for everyone.<\/li>\n<li><strong>Google Voice.<\/strong> This is another good option that gives you a business phone number and keeps your cellphone private. You can set it up to forward to your cell to be available, even when you\u2019re on the go.<\/li>\n<li><strong>Ring Central.<\/strong> This option is a little more robust than Skype or Google Voice, and can be really handy if you have an assistant answering your business phone live.<\/li>\n<\/ul>\n<p><span class=\"callout\">Back That Data Up: Cloud Storage Tools<\/span><\/p>\n<p>If you collaborate or i<a href=\"https:\/\/www.rocksdigital.com\/why-and-how-to-backup-your-data\/\">f you just want to be able to access your frequently-used files<\/a> from any computer, or mobile device, this is a handy small business tool. The following are good options, which have both free and paid services available.<\/p>\n<ul>\n<li><strong>Dropbox.<\/strong> You can sign up for free and there are often ways to \u201cearn\u201d a little more storage space. There\u2019s also a premium option, which is good if you have a large number of clients and collaborations.<\/li>\n<li><strong>Google Drive<\/strong>. If you use Google, this is available to you\u2013and it\u2019s free! You also have the option to upgrade if you need more space.<\/li>\n<li><strong>Box.<\/strong> This application is similar to Dropbox. There is a free personal plan that includes 10 GB of storage space and an upgrade is actually pretty inexpensive.<\/li>\n<\/ul>\n<p><span class=\"callout\">The Secret Word: Password Managers<\/span><\/p>\n<p>Have you ever forgotten a password? Or are you guilty of using the same password to log in everywhere <em>(shudder)<\/em>? Either way, password managers are a small business tool to help you keep your passwords safe. These also allow you to generate strong passwords to make logging in to sites stress free; and we could all use a little less stress.<\/p>\n<ul>\n<li><strong>LastPass.<\/strong> The free version is pretty robust and their premium version is affordable at only $12 a year.<\/li>\n<li><strong>Dashlane.<\/strong> This application also offers both free and premium versions, which allow syncing across all of your devices.<\/li>\n<li><strong>Passpack. <\/strong>Again, another great tool that has free and pro versions. With this tool, you can share passwords with other users. It\u2019s great for companies to share their passwords with an external team member, and quickly remove access when they no longer need it.<\/li>\n<\/ul>\n<p><span class=\"callout\">On the Dotted Line: Electronic Signature Tools<\/span><\/p>\n<p>These time-saving small business tools allow you to get contracts and documents signed electronically. No more having to print, sign, mail (or fax) and wait for it to come back to you.<\/p>\n<ul>\n<li><strong>Cudasign.<\/strong> Quick and easy at $1 a month. You can also upgrade to a premium version, which allows for integration with a number of platforms.<\/li>\n<li><strong>Adobe Document Cloud eSign.<\/strong> This service was formerly known as EchoSign, but was recently acquired by Adobe. The Personal version is pretty affordable, but Premium is a bit more expensive.<\/li>\n<li><strong>Hellosign.<\/strong>\u00a0If you only need three or fewer documents signed per month, the service is free. However, for more than that, a Pro plan is available.<\/li>\n<\/ul>\n<p><span class=\"callout\">Do What? When? Task and Project Management Systems<\/span><\/p>\n<p>Finally, we have the small business tool everyone needs, something handy to keep you on track. There are several options ranging from \u201cto-do\u201d lists to full-blown project management systems.<\/p>\n<p><span class=\"callout\">To-Do lists:<\/span><\/p>\n<ul>\n<li><strong>Todoist.<\/strong> This application has both free and premium versions and is available on multiple operating systems. There are free applications and extensions making this accessible whether you\u2019re on a desktop or mobile.<\/li>\n<li><strong>Workflowy.<\/strong> This tool also provides both free and premium versions and is described as an online notebook for lists.<\/li>\n<li><strong>Evernote.\u00a0<\/strong>This list manager has really nice features moving it beyond just a \u201cto-do\u201d list application. This is also available in free and premium versions.<\/li>\n<\/ul>\n<p><span class=\"callout\">Task Managers:<\/span><\/p>\n<ul>\n<li><strong>Asana.\u00a0<\/strong>This is fairly simple to learn with easy-to-find tutorials and it has a free version available.<\/li>\n<li><strong>Teamwork PM<\/strong>. The free version only allows you 2 projects, but if you\u2019re in a cash-saving mode and only using it for yourself, that can work.<\/li>\n<li><strong>Basecamp.<\/strong> Many people love Basecamp; I\u2019m personally not a fan. But, it is fairly easy to work with and not prohibitively expensive.<\/li>\n<\/ul>\n<p><span class=\"callout\"><strong>Create a Killer Kit for Productivity<\/strong><\/span><\/p>\n<p>This is, by no means, an all-inclusive list of small business tools available or needed by SMB owners, but these will get you started and on a great path. Find what you need to maximize your time in the \u201coffice.\u201d Try and try again until you find the right combination of small business tools that work for you and your team.<\/p>\n<p>The idea is to utilize these tools to get organized and, therefore, you can be more productive.\u00a0 And when you\u2019re more productive, you\u2019re headed in the right direction for small business success!<\/p>\n<div class='tm-tweet-clear'><\/div>\n<div class='tm-click-to-tweet'>\n<div class='tm-ctt-text'><a href='https:\/\/twitter.com\/share?text=%23SmallBiz+%23Tools+for+SMB+Success+by+%40LauraDarkstar+%23RocksDigital+%23business&#038;url=https:\/\/www.rocksdigital.com\/small-business-tools\/' target='_blank'>#SmallBiz #Tools for SMB Success by @LauraDarkstar #RocksDigital #business<\/a><\/div>\n<p><a href='https:\/\/twitter.com\/share?text=%23SmallBiz+%23Tools+for+SMB+Success+by+%40LauraDarkstar+%23RocksDigital+%23business&#038;url=https:\/\/www.rocksdigital.com\/small-business-tools\/' target='_blank' class='tm-ctt-btn'>Click To Tweet<\/a><\/p>\n<div class='tm-ctt-tip'><\/div>\n<\/div>\n<p><strong><em>What small business tools do you use to help you get things done? <\/em><\/strong><strong><em>Have you seen any great improvements? Let\u2019s talk about it in the comments.<\/em><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>I\u2019m always on the lookout for ways to make business easier and more efficient for me and my clients. I frequently hear the question \u201cWhat small business tools can help me the most as an SMB owner?\u201d Every business will have a different set of needs but there are some core essentials that are especially [&hellip;]<\/p>\n","protected":false},"author":24,"featured_media":40409,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"default","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[68],"tags":[419],"class_list":["post-10017","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-development","tag-business"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Let\u2019s Talk Tools: Small Business Tools for SMB Success<\/title>\n<meta name=\"description\" content=\"Explore essential small business tools to boost productivity and efficiency. 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